Privacy Statement

We are pleased about your interest in our company. Data protection is of particular importance to the management of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies. The use of the websites of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies is basically possible without any indication of personal data. However, if an affected person wishes to use our company's services through our website, personal data processing may be required. If the processing of personal data is required and there is no legal basis for such processing, we generally seek the consent of the subject.

The processing of personal data, such as the name, address, e-mail address or telephone number of a data subject, is always in accordance with the General Data Protection Regulation and in accordance with the country-specific laws on data protection von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and affiliated companies are subject to. Through this privacy policy, our company seeks to inform the public about the nature, scope, and purpose of the personal information we collect, use and process. Furthermore, data subjects are informed of their rights in this privacy policy.

von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies, as controllers, have implemented numerous technical and organizational measures to ensure the complete protection of personal data processed via this website. Nevertheless, internet-based data transmissions can generally be vulnerable, so that absolute protection cannot be guaranteed. For this reason, every person concerned is free to submit personal data to us in alternative ways, for example by telephone.

1. Definitions

The privacy statement of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies is based on the terminology used by the European directive and regulatory authority in the adoption of the General Data Protection Regulation (DS-GVO). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain in advance the terminology used.

We use the following terms in this privacy policy, including but not limited to:

a) Personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter the "data subject"). A natural person is considered to be identifiable when, directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more special features, the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person can be identified.

b) The person concerned
The person concerned is any identified or identifiable natural person whose personal data is processed by the controller.

c) Processing
Processing means any process or series of operations related to personal data, such as collecting, organizing, storing, adapting or modifying, reading, querying, using, disclosure by submission, dissemination or other form of provision, reconciliation or association, restriction, deletion or destruction with or without the aid of automated procedures.

d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim to limit their future processing.

e) Profiling
Profiling is any kind of automated processing of personal data that consists in using that personal information to analyze or predict certain personal aspects relating to a natural person, in particular aspects relating to job performance, economic situation, health, personal preferences, interests, reliability, behavior, whereabouts or relocation of that natural person.

f) Pseudonymization
Pseudonymization is the processing of personal data in such a way that personal data can no longer be attributed to a specific data subject without the need for additional information, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data not assigned to an identified or identifiable natural person.

g) Controller or process controller
The controller or process controller is the natural or legal person, public authority, or institution that, alone or in concert with others, decides on the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union law or the law of the member states, the controller or the specific criteria for his designation may be provided for under Union or national law.

h) processor
The processor is a natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.

i) Recipient
The Recipient is a natural or legal person, agency or other entity to whom personal data is disclosed, whether or not it is a third party. However, authorities which may receive personal data under Union or national law in connection with a particular mission are not considered Recipients.

j) Third parties
A third party is a natural or legal person, public authority or an institution other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or the processor to process the personal data.

k) Consent
Consent is any voluntarily given and unambiguously expressed statement or other unambiguous confirmatory act by the data subject for the particular case, by which the data subject indicates that they consent to the processing of the personal data concerning him / her.

2. Name and address of the controller

The person responsible as defined by the General Data Protection Regulation, other data protection laws in the Member States of the European Union and other provisions of a data protection character is:

von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG
Ferdinandstr. 29 - 33
20095 Hamburg
Germany

Tel.: 040301008-0
E-Mail: info@vrus.de

Website: www.vrus.de

3. Name and address of the data protection officer

The data protection officer of the controller is:
Mr. Torsten Arnold

von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG
Ferdinandstr. 29 - 33
20095 Hamburg
Germany

Tel.: 040301008-0
E-Mail: Datenschutz@vrus.de

Website: www.vrus.de

Any data subject can contact our data protection officer at any time with any questions or suggestions regarding data protection.

4. Collecting general data and information

The website of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies collects a series of general data and information with each access to the website by an affected person or an automated system. This general data and information is stored in the log files of the server: the (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the internet page from which an accessing system accesses our website (so-called referrers), (4) the sub-web pages which are called by the accessing system, (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used in the event of attacks on our information technology systems.

The von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies make no conclusions about the person concerned when using this general data and information. Rather, this information is required to (1) correctly deliver the contents of our website, (2) to optimize the content of our website and to advertise it, (3) to ensure the continued functioning of our information technology systems and the technology of our website, and (4) to provide authorities with the information necessary for law enforcement in the event of a cyberattack. These data and information collected anonymously are therefore statistically and further evaluated by von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and affiliated companies with the aim of increasing data protection and data security in our company in order to ultimately provide an optimal level of protection to the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by an affected person.

5. Routine deletion and blocking of personal data

The controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of the storage or, as the case may be, as necessitated by the European directives or regulations or by any other legislator in laws or regulations which the controller is subject to.

If the storage purpose is no longer applies or if a storage period prescribed by the European directives and regulations or any other relevant legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

6. Rights of the person concerned

a) Right to confirmation
Each data subject has the right, as granted by the European Regulators, to demand the controller to confirm whether personal data relating to him / her is being processed. If an affected person wishes to make use of this right of confirmation, they can contact an employee of the controller at any time.

b) Right to information
Any person concerned by the processing of personal data shall have the right, granted by the European directive and regulatory authority, at any time to obtain from the data controller information free of charge on the personal data stored about him and a copy of that information. Furthermore, the European legislator and regulator has granted the data subject the right to demand disclosure of the following information:

  • the processing purposes
  • the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) of the GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intent
  • Effects of such processing on the data subject
  • if the personal data are not collected from the data subject: All available information on the source of the data
  • the existence of a right of appeal to a supervisory authority
  • the existence of a right to demand rectification or erasure of the personal data concerning him or of a restriction of the processing by the person responsible or of a right to object to such processing
  • if possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for determining that duration
  • the recipients or categories of recipients to whom the personal data have been disclosed or are yet to be disclosed, in particular recipients in third countries or international organizations
  • the categories of personal data being processed

In addition, the data subject has the right of disclosure as to whether personal data has been transmitted to a third country or to an international organization. If that is the case, then the data subject has the right to obtain information about the appropriate guarantees in connection with the transfer.

If an interested party wishes to exercise this right to disclosure, they may at any time contact an employee of the controller.

c) Right to rectification
Any person affected by the processing of personal data has the right granted by the European legislator to demand the immediate correction of inaccurate personal data concerning him / her. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing.

If an affected person wishes to exercise this right of rectification, they may, at any time, contact an employee of the controller.

d) Right to deletion (right to be forgotten)
Any person affected by the processing of personal data shall have the right granted by the European directives and regulators to require the controller to immediately delete the personal data concerning him, provided that one of the following reasons is satisfied and processing is not required:

  • The personal data has been collected or otherwise processed for such purposes for which they are no longer necessary.
  • The data subject withdraws the consent on which the processing was based in accordance with Article 6 (1) (a) of the GDPR or Article 9 (2) (a) of the GDPR and lacks any other legal basis for the processing.
  • The data subject objects to the processing in accordance with Art. 21 (1) DS-GVO and there are no legitimate reasons for the processing, or the data subject objects according to Art. 21 (2) DS-GVO Processing.
  • The personal data were processed unlawfully.
  • The erasure of personal data is necessary to fulfill a legal obligation under Union or national law to which the controller is subject.
  • The personal data were collected in relation to information society services offered pursuant to Art. 8 para. 1 DS-GVO.

If one of the above-mentioned reasons applies and an affected person wishes to arrange for the deletion of personal data stored at von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies, they may at any time contact an employee of the the data controller. The employee of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies will arrange for the deletion request to be fulfilled without delay.

If personal data were made public by von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies and if our company is responsible for deleting personal data pursuant to Art. 17 para. 1 DS-GVO, von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliates, considering the available technology and the implementation costs, shall take appropriate measures, including technical means, to inform other data controllers processing the published personal data that the data subject has requested these other data controllers to delete all links to such personal data or copies or replicas of such personal data, unless further processing is necessary. The employee of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies will make the necessary arrangements in individual cases.

e) Right to restriction of processing
Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to require the controller to restrict the processing if one of the following conditions applies:

  • The accuracy of the personal data is contested by the data subject for a period of time that enables the controller to verify the accuracy of the personal data.
  • The processing is unlawful, the data subject refuses the deletion of the personal data and instead requests the restriction of the use of personal data.
  • The controller no longer needs the personal data for the purposes of processing, but the data subject requires them to assert, exercise or defend legal claims.
  • The person concerned has objected to the processing in accordance with. Art. 21 para. 1 DS-GVO and it is not yet clear whether the legitimate reasons of the person responsible outweigh those of the person concerned.

If one of the abovementioned requirements is met and an affected person wishes to request the restriction of personal data stored at von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies, he or she may at any time contact an employee of the controller. The employee of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies will initiate the restriction of processing.

f) Data transferability
Any person affected by the processing of personal data shall have the right conferred by the European directives and regulations to obtain the personal data concerning him / her provided to a controller by the data subject in a structured, common and machine-readable format. The person also has the right to transfer this data to another responsible person without hindrance by the controller to whom the personal data was provided, provided that the processing is based on consent pursuant to Article 6 (1) (a) of the GDPR or Article 9 (1) (b) 2 (a) of the GDPR or on a contract pursuant to Article 6 (1) (b) of the GDPR and processing is done by means of automated systems, unless the processing is necessary for the performance of a task of public interest or in the exercise of public authority, which has been assigned to the responsible person.

Furthermore, in exercising their right to data transferability under Article 20 (1) of the GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another, insofar as this is technically feasible, and if so this does not affect the rights and freedoms of others.

In order to assert the right to data transferability, the data subject may at any time contact an employee of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies.

g) Right to object
Any person concerned by the processing of personal data shall have the right conferred by the European directive and regulatory authority to object at any time, for reasons arising from its particular situation, against the processing of personal data relating to it pursuant to Article 6 (1) (e) or (f) DS-GVO. This also applies to profiling based on these provisions.

von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies will no longer process your personal data in the event of an objection, unless we can prove that there are compelling reasons for processing that are worthy of protection and that consider the interests, rights, and freedoms of the data subject or processing is intended to assert, exercise or defend legal claims.

If von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies process personal data in order to advertise directly, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling, as far as it is associated with such advertising. If the data subject objects to the processing by von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies for the purpose of direct marketing, von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies will cease to process personal data for these purposes.

In addition, the data subject has the right, for reasons arising from his or her particular situation, to object to the processing of personal data relating to him / her, for the purposes of scientific or historical research or statistical purposes pursuant to Art. 89 (1) of the GDPR by von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG, unless such processing is necessary to fulfill a task of public interest.

In order to exercise the right to object, the data subject can directly contact any employee of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliated companies or another employee. The data subject is also free, in the context of the use of information society services, notwithstanding directive 2002/58 / EC, to exercise his right of opposition by means of automated procedures using technical specifications.

h) Automated decisions in individual cases including profiling
Any person concerned by the processing of personal data shall have the right, as granted by the European directive and regulatory authority, not to be subject to a decision based solely on automated processing, including profiling, which has a legal effect on it or, in a similar manner, significantly affects it; unless the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is permitted by Union or national legislation to which the controller is subject and that legislation provides for appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject; or (3) with the express consent of the data subject.

If the decision (1) is required for the conclusion or the performance of a contract between the person concerned and the person responsible or (2), it takes place with the express consent of the data subject, and that of von Rauchhaupt & Senftleben Beteiligungs GmbH & Co. KG and its affiliates, appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject, including at least a person’s right to object to the controller, to express his / her own position and to challenge the decision.

If the data subject wishes to claim automated decision-making rights, they can contact an employee of the controller at any time.

i) Right to revoke consent
Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to revoke consent to the processing of personal data at any time.

If the data subject wishes to assert their right to withdraw consent, they may, at any time, contact an employee of the controller.

7. Legal basis of processing

Art. 6 (1) lit. A DS-GMO serves our company as the legal basis for processing operations where we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfill a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 I lit. b DS-GMO. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries regarding our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Art. 6 I lit. c DS-GMO. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or another third party. Then the processing would be based on Art. 6 I lit. d DS-GMO. Ultimately, processing operations could be based on Art. 6 I lit. f DS-GMOs. On this legal basis, processing operations that are not covered by any of the above legal bases are required if processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the person concerned prevail. Such processing operations are allowed, as they have been specifically mentioned by the European legislator. In that regard, a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, second sentence, DS-BER).

8.Legitimate interests in the processing that is being pursued by the controller or a third party

Should the processing of personal data be based on Article 6 I lit. f DS-GMO, our legitimate interest is conducting our business for the benefit of all our employees and our shareholders.

9. Duration for which the personal data is stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After the deadline, the corresponding data will be routinely deleted if it is no longer required to fulfill the contract or to initiate a contract.

10. Legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision

The provision of personal information is in part required by law (such as tax regulations) or may result from contractual arrangements (such as details of the contractor). Occasionally it may be necessary for a contract to be concluded that an affected person provides us with personal data that must subsequently be processed by us. For example, the data subject is required to provide us with personal information when our company enters into a contract with it. Failure to provide the personal data would mean that the contract with the person concerned could not be closed. Prior to any personal data being provided by the person concerned, the person concerned must contact one of our employees. Our employee will inform the individual on a case-by-case basis whether the provision of the personal data is required by law or contract or is required for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of the non-provision of the personal data.

11. Existence of automated decision-making

As a responsible company we refrain from automated decision-making or profiling.

12. Updating and changing this privacy policy

This privacy policy is valid as of May 2018.

Because of the continuing development of our website and offers thereof or due to changes in legal or official requirements, it may be necessary to change this privacy policy. The current privacy policy can be accessed and printed from our website at any time.